Uploading documents to User's Demographics

Asked by Marco Gaiani on 2013-06-07

Is it possible to add one or more upload fields to the custom demographics. We are thinking in adding additional information about the students (like previous Diplomas from another school, or certified grades) as PDF docs or images.

We are using Schooltool to keep the records of a Gradute School program, and that information is quite handy.

Question information

Language:
English Edit question
Status:
Answered
For:
SchoolTool Edit question
Assignee:
No assignee Edit question
Last query:
2013-06-07
Last reply:
2016-02-18
Tom Hoffman (tom-hoffman) said : #1

It would be fairly easy for us to add something like that at this point. The biggest risk is just giving people enough rope to hang themselves by uploading massive files, but they are stored in the filesystem at this point anyhow.

Could you describe more precisely how you would want this to work?

Marco Gaiani (marco-gaiani) said : #2

It would be nice to have the possibility to add files such as a College Diploma and/or Grade Reports at the Demographics and other Information section. Then you could have one or more file fields where to put these files and make them available to School administrators.

Tom Hoffman (tom-hoffman) said : #3

OK, I think I get it.

Matthias Falkenberg (mfalkenb) said : #4

I would like to second that request. Being able to store files in the system would be a great benefit. Ideally uploading files would not be limited to the demographics or other information section. Allowing teachers to store student deliverables (for example, project reports, dissertations, et cetera) would be great.

Tom Hoffman (tom-hoffman) said : #6

The problem with this feature is that it grows and grows. Uploading student images is pretty much necessary and very constrained. Adding a simple file attribute to students... ok, not so hard. But then it suggests lots of other interested things that could be done with files, as Matthias points out. At that point, you're talking about a fairly complicated system, if you want something robust and reliable (as you would need for, say, dissertations). So we probably aren't going that far anytime soon.

We are wondering if we should start using SchoolTool.
I have an alternative request to this; I miss the possibility to add links with the path to where documents are stored. If one could add fields to the custom demographics that make it possible to store the pathname to where documents are stored that would be of great help.

Tom Hoffman (tom-hoffman) said : #8

Ove,

So you want a URL type of demographics field?

Correct,
I would like to open files related to a student in Word or similar, but have no need of uploading them.

Tom Hoffman (tom-hoffman) said : #10

It would be easy to create a URL type, and it is a good idea, but to be clear, you're talking about storing the Word or similar files on a web server somewhere else? Or?

Yes, I have a fileserver somewhere else.
I would like a field where to type in "F:\<path>\<filename>" or "F:\<path>\<foldername>"
When clicking on it next time this window opens and I can open a file from there.

Susanne (seb1987) said : #13

Has this been done anything with? It would have been great if it was possible til upload or link multiple documents to a student. That way, we would have easy accsess to all of the data related to that student.

Sorry, I don't know if there has come any solution to this. At this point, we don't use SchoolTool, but would maybe look at it again . ..

Tom Hoffman (tom-hoffman) said : #15

We have not had a chance to implement this.

Susanne (seb1987) said : #16

ok.. Is it possible to make a link in demographiks by typing it in a spesial way in a textfield or something?

Tom Hoffman (tom-hoffman) said : #17

You could put a URL in a textual demographic field, but it would not automatically create a link.

Douglas Cerna (replaceafill) said : #18

Actually, "Description" demographics fields (which use rich text) allow inserting links.

Susanne (seb1987) said : #19

Perfect! Thanx for the tip Douglas! That worked! And it created a clickable link

Does this also mean that the link could point to a folder and eventually open it?

Tom Hoffman (tom-hoffman) said : #21

That would be a regular web link, not a link to the server filesystem, although of course you can expose a filesystem remotely using a standard web server (Apache, etc.).

Can you help with this problem?

Provide an answer of your own, or ask Marco Gaiani for more information if necessary.

To post a message you must log in.