Draft status skipped in Journal

Asked by Grzegorz Grzelak (OpenGLOBE.pl) on 2009-09-30

I see the option "Skip 'Draft' State for created entries" in Journal definition. It is Switched off for all journals. And I observe that Stock and Bank entries are are created in Draft but Purchase and Sales entries are created in Status 'Posted'. It is another purpose of this option or it doesn't work?

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Grzegorz Grzelak (OpenGLOBE.pl)
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Hello Grzegorz,

Would you please tell us exactly where you are observing this?

With invoices, creating move lines/moves, makes each move POSTED.

Manual entry works perfectly with 'boolean' set on/off.


Ok, so you answered already that this check box works only for manually created account entries.

I thought that it works for all entries fe. Created automatically by clicking "Create Invoice", "Make picking" and so on.

We can discuss (independent of the check box "Skip....") why account entries after "Make picking" are in status "Draft" but after "Create invoice" are in status "Posted". It is inconsistence. Why accountant can review and adjust stock account entries. And cannot adjust sale/purchase account entries. I know that when we make allowance in Journal she can Cancel the entry and adjust account. But if cancelling entries is allowed Sales people can Cancel Invoice which leads into troubles. I think it should be possible to differentiate "Allowing Cancelling Entries" to "Allow Cancelling Invoice" and "Allow Cancelling Account Entries". Or better create Sales and Purchase account entries in status Draft. Which will allow Accountant to adjust accounts for account moves before Validating and will not allow Sales people to cancel invoice. Or maybe we should consider another checkbox "Skip 'Draft' State for AUTOMATICALLY created entries". It is for further consideration and maybe Blueprint.

But I am almost sure that Accountant should have possibility to review and adjust accounts manually not allowing to change anything Sales or Warehouse people. In other words she shouldn't get automatically posted entries if she doesn't wish.